As a practitioner, I have a confession to make.
How many of you have a bookshelf full of occult books you’ve only half-read? How many of you have started a “Grimoire” or “Book of Shadows” in January only to abandon it by February? How many of you have a big, beautiful spiritual goal—like “Master the Tarot” or “Perform the LBRP from memory”—that has been on your to-do list for… years?
If you’re like me, you’ve felt the gap between intention and execution. The “vibe” is there, but the process is missing. In magic, just like in tech, motivation is cheap. What you need is a system.
For years, in my “muggle job” as a project manager, I used a technology framework called Scrum. It’s an “Agile” methodology for taking massive, complicated projects (like building an app) and breaking them down into small, manageable, and successful pieces.
I realized that magic is a massive, complicated marketing project. It’s not just “vibes”; it’s a craft. It’s research, it’s practice, it’s process.
So, I asked: what if I applied the ruthless efficiency of tech project management to my esoteric practice? What if I built a “Scrum for Witches” board?
It worked so well for me that I ended up building an app for it. Here’s the “Nicole Explains It All” breakdown of how it works.
From “Product Backlog” to “Master Grimoire”
In Scrum, your “Product Backlog” is every single thing you could ever want to do. It’s a master list of all your ideas, goals, and tasks.
For us, this is our “Master Grimoire of Goals.”
This is the place for all your big dreams. It’s the “someday” list. In my app, I pre-loaded a few classic examples, like “Master the Tarot,” “Set Up Ancestor Altar,” or “Learn LBRP”. It’s the digital equivalent of a notebook full of ideas, with no pressure to do them all right now.
From “Sprint” to “Moon Cycle”
This is the core of the whole system. In tech, a “Sprint” is a short, time-boxed period (like two weeks) where you agree to complete a small, dedicated amount of work.
For us, this is a “Moon Cycle.”
You cannot do everything in your Master Grimoire at once. You’ll burn out. Instead, at the “New Moon” (or the start of your cycle), you look at your Grimoire and drag one or two key goals into your active “Moon Cycle”.
That’s it. For this 2-4 week cycle, you’re not worried about mastering all of witchcraft. You’re just focused on, say, “Set Up Ancestor Altar.” This prevents burnout and gives you a realistic path to success.
From “User Story” to “Magical Incantation”
This is my favorite part and the absolute core of the app. In tech, we write “user stories” to define a task. It’s a formal structure to clarify why we’re doing something.
I turned this into the “Magical User Story,” and it’s the most powerful tool in the app. Instead of a vague goal, it forces you to define your intention in three parts:
- As a… (Your Role, e.g., “Student of the Occult,” “Witch,” “Diviner”)
- I want to… (The Action, e.g., “research planetary hours for Jupiter”)
- So that I can… (The Goal, e.g., “find the best time for my prosperity spell”)
This tiny shift changes everything. “Buy candles” is a chore. But “As a Witch, I want to buy green candles and mint, so that I can perform my prosperity spell” is an incantation. It’s a statement of magical intent.
From “Daily Stand-Up” to “Daily Check-In”
In Scrum, the team meets for 15 minutes every day to ask three questions. It’s not a big meeting; it’s a “stand-up.” It’s about accountability.
For us, this is our “Daily Check-In.”
When a goal is in your active “Moon Cycle,” it’s not enough to just hope it gets done. My app encourages you to log a daily check-in, answering the same three questions:
- What did I do yesterday? (e.g., “I bought the green candles.”)
- What will I do today? (e.g., “Tonight, I will write out my petition.”)
- What’s blocking me? (e.g., “I feel drained and unmotivated.”)
This is how you track progress. That “blocker” is the most important part! It’s not a failure; it’s data. It’s your psychology and energy levels telling you to adjust.
From “Sprint Review” to “Full Moon Retrospective”
At the end of a “Sprint,” the tech team holds a “Retrospective.” They don’t just move on. They pause and journal.
I call this the “Full Moon Retrospective.”
At the end of your Moon Cycle, before you start a new one, the app presents you with three prompts to journal on:
- What went well this cycle? (e.g., “My daily check-ins kept me focused.”)
- What didn’t go well? (e.g., “I tried to do too much and burned out.”)
- What will I do differently next cycle? (e.g., “I will only pick ONE big spell for my next Sprint.”)
This is how you actually learn. This is how you stop making the same mistakes and turn your practice into a true, evolving craft.
I Built the Tool I Always Wanted
I couldn’t find a project management tool that spoke my language. They were all too “corporate” or too “fluffy.”
So, I built it myself with AI Studio by Google, per usual.
My “Scrum for Witches” app is exactly this. It’s a “Master Grimoire” (backlog), a “Moon Cycle” (sprint board), and a “Retrospective” (journal) all in one. It’s a project management tool for your soul.
Because the most powerful magic in the world is a well-defined goal, a realistic plan, and the discipline to see it through.
You can check out the app here: [Link to your Scrum for Witches App]
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